Your workforce,
intelligently orchestrated
Everything you need to schedule, manage, and optimize your team — from automation to native apps and real-time compliance.
Scheduling Engine
Our proprietary algorithm analyzes historical data, employee preferences, and business forecasts to generate optimal schedules in under 60 seconds.
- Predictive demand forecasting
- Skill-based shift matching
- Labor cost optimization
Native Cross-Platform
Dedicated apps for iOS, Android, Windows, and macOS with native performance and offline capabilities.
- Biometric login & secure cache
- Real-time push notifications
- Widgets & lock screen access
Compliance Guard
Automatically enforce labor laws, break rules, overtime caps, and certification tracking.
- Real-time compliance monitoring
- Automated break alerts
- Audit-ready logs
Advanced Analytics
Deep insights into labor costs, productivity trends, and scheduling efficiency with custom dashboards.
- Real-time labor cost tracking
- Employee performance metrics
- Exportable reports
Shift Trading 2.0
Employees can request swaps, pick up open shifts, and managers maintain full control with approval flows.
- Self-service shift marketplace
- Automated approval rules
- Shift history audit trail
Time & Attendance
GPS-enabled clock-in/out, biometric verification, and seamless payroll integration.
- Geofencing & IP restrictions
- Overtime calculations
- Payroll export (Gusto, ADP, etc.)
Available on every device your team uses
Deep dive into the engine
Neural scheduling
Our scheduling engine uses a proprietary neural network trained on millions of shift patterns to predict optimal staffing levels with 94% accuracy.
Enterprise-grade
End-to-end encryption, SOC 2 Type II certified, GDPR compliant, and SSO support with SCIM provisioning.
REST API & Webhooks
Full REST API for custom integrations, plus webhooks for real-time events. Connect to your HRIS or payroll system in minutes.
Zapier & Make ready
Native integrations with 5,000+ apps via Zapier and Make. Automate employee notifications, calendar sync, and more.
Seamless integrations with your stack
Connect When Should I Work to the tools you already use — no code required.
Built for the modern workforce
Retail & Hospitality
Handle seasonal peaks, part-time staff, and complex compliance rules with ease.
Healthcare
Certification tracking, shift differentials, and 24/7 coverage optimization.
Education
Classroom coverage, substitute management, and activity scheduling.
See the impact on your bottom line
Businesses using When Should I Work reduce scheduling time by 87% and cut labor costs by an average of 12%.
Product features at a glance
Automatic updates, 99.99% uptime SLA
Live chat and email support
Dedicated employee success manager
Store all schedules and audit logs